Organizational Meeting of the Town Board of the Town of Clarence was held Wednesday, January 3, 2007 at the Clarence Town Hall, One Town Place, Clarence, New York.

Supervisor Kathleen Hallock called the meeting to order at 7:35 P.M. Councilman Joseph Weiss led in the pledge to the flag, followed by a prayer given by Darrell Skelton of Community of Christ Church.

Members of the Town Board present were Councilmembers Scott Bylewski, Joseph Weiss, Bernard Kolber, Patrick Casilio and Supervisor Hallock. Other Town officials present were Town Attorney Steven Bengart and Town Engineer Joseph Latona. Several employees, board and committee members were also present.

Motion by Councilman Bylewski, seconded by Councilman Weiss to approve the minutes of the previous meeting held December 20, 2006. On the question, Councilman Bylewski had a few clarifications: page 464 - "Mr. Burgher said he thought they did not want stripes..."; page 466, 3rd paragraph - "Councilman Bylewski said the open development would be more palatable...". Supervisor Hallock had a correction to page 462 in regard to "... the proposed Gullo Retail Landscape Facility located at 6825 - 6843 Transit Road...". Upon roll call - Ayes: All; Noes: None. Motion carried.

Motion by Supervisor Hallock, seconded by Councilman Bylewski to approve the following transfers in the General Fund: $2,000 from A 1355.434 Professional Services and $1,000 from A 1355.471 Training/Education Expenses for a total amount of $3,000 to A 1355.472 Legal Challenges. On the question, Supervisor Hallock said these accounts are from the Assessor's office. Upon roll call - Ayes: All; Noes: None. Motion carried.

Supervisor Hallock announced that the Association of Towns of the State of New York is holding a Training School and Annual Meeting in New York City from February 18 - 21, 2007 for town officials. There will be an informal hearing, general opening session, group sessions and an annual business session for official delegates.

Motion by Supervisor Hallock, seconded by Councilman Weiss to grant permission for the following to attend the 2007 Annual Meeting in New York City February 18 - 21, 2007: (2) Judges, (3) Town Board members, (1) Planning Board member, (1) TEQR Committee member, (1) Town Attorney and (1) Town Engineer. Upon roll call - Ayes: All; Noes: None. Motion carried.

Supervisor Hallock reminded everyone that if we get snow, sidewalks should be kept clear of snow in accordance with the Town Sidewalk Ordinance.

Supervisor Hallock said we received a letter of resignation from Sister Madeline Stauring as a member of the Ethics Board. This resignation is accepted with regret.
          This creates an opening on the Ethics Board with a term expiring 12/31/10; and according to State Law, the position has to be filled by someone who is not a registered Republican.

Supervisor Hallock said we received a letter of resignation from Ruth Weaver as a member of the Board of Directors of the Clarence Senior Center effective 1/1/07. Her resignation is accepted with regret.
          This creates an opening on the Board with a term that expires 12/31/07.

Supervisor Hallock thanks everyone for their interest and support and wishes everyone a Happy and Healthy New Year.

Councilman Bylewski welcomed everyone back and hopes they have had safe and happy holidays. He looks forward to working with everyone again this year.

Councilman Bylewski announced that the Youth and Family Needs Survey will be reviewed by the Youth Advisory Council next Tuesday at the Library at 7:00 P.M.
          The Youth Department led by Dawn Kinney is working with the School District on the advantage after school program. This is another example of how the Town is working diligently with the School District to strengthen the community.

Councilman Weiss wished everyone a Happy New Year.

Councilman Weiss announced that we will be holding a Children's Fishing Derby on April 1st for children 12 years old and younger. Trophies will be given for the largest fish caught. It will be a catch and release event held at the Main Street Park. If any service group is interested in selling hot chocolate, they are welcome.

Councilman Kolber welcomed everyone back to a new year.

Motion by Councilman Kolber, seconded by Councilman Weiss to appoint Supervisor Hallock as official delegate and Councilman Bylewski as alternate delegate for the Association of Towns 2007 Annual Meeting. Upon roll call - Ayes: All; Noes: None. Motion carried.

Motion by Councilman Kolber, seconded by Councilman Casilio to authorize Supervisor Kathleen Hallock to sign an agreement with GAR Associates, Inc. amending their contract to provide for a $2,000 credit for services in 2007. On the question, Supervisor Hallock said this has been reviewed by the Town Attorney. Upon roll call - Ayes: All; Noes: None. Motion carried.

Councilman Casilio said he too, would like to welcome everyone back and especially thank the Town Board and the Town employees for their help through his first year in office.

Councilman Casilio reminded everyone that the Youth Department and the Clarence Chamber of Commerce will be hosting Winterfest on February 11, 2007 at Noon in the Main Street Town Park.

Motion by Supervisor Hallock, seconded by Councilman Kolber to approve the following items 1 - 9:

  • 1. Town Board Meetings:
    Regular Town Board meetings will be held on the 2nd and 4th Wednesday at 7:30 p.m., except as noted:

    January 3rd and 17th
    November 7th and 28th
    December 5th and 19th

    Work Session to start at 6:00 p.m.

    Work Session may be held at 9:00 a.m. on the first Wednesday of each month, as called by the Supervisor.

  • 2. Agenda Format:

    1. Call to Order
    2. Pledge to the Flag
    3. Prayer
    4. Roll Call
    5. Minutes of Previous Meeting
    6. Supervisor's Report
    7. Council Reports
    8. Public Announcements
    9. Departmental Reports
    10. Public Participation (Limit of 3 minutes on Agenda Items, Town Board Members and Department Reports only.)
    11. Balance of Agenda Items
    12. "For the Good of the Town" (Limit of one minute)

    NOTE: Council members shall vote by reverse seniority, with the Supervisor voting last.

  • 3.1 Agenda Policy for all non-land use projects or items - any person or entity wishing to be placed on the Agenda must notify the Town Clerk with subject matter by noon on Thursday prior to the Wednesday Board Meeting. The Supervisor upon consultation with the Town Board may make exceptions.

  • 3.2 Agenda Policy for Land Use Proposals - All proposed land use projects or items to be placed on the Town Board agenda must have all appropriate applications or approvals completed and submitted, including appropriate fees, to the Planning & Zoning Department on or before 4:30 pm of the Wednesday the week before the Town Board meeting.

    • If the item is a new application, then it may be placed on the Town Board's Work Session to determine an appropriate review process. The item may be placed on the next available Town Board Agenda.
    • Exceptions:
      a. Any item on a Planning Board agenda the Wednesday before a Town Board meeting that receives a Planning Board recommendation, be it approval or denial, may be placed on the next Town Board Work Session.
      b. Case-by-case determination by the Town Supervisor in consultation with the Planning & Zoning Department.


  • 3.3 Agenda Policy for Town Board Notification Policy for Land Use Proposals:

    This policy is developed in accordance with Master Plan 2015, Chapter VIII, page 31, to allow for the public to have a voice in local land use decisions. This policy supersedes but does not replace any notice required by law.

    • Unless required by law, an item's first appearance on any Town Board agenda does not require any additional notification.
    • Any and all items referred to the Planning Board shall be noticed for the Planning Board's first agenda. All above-mentioned notices shall be sent by the Planning & Zoning Department by first class mail to property owners within five hundred feet (500') from the subject property. Notification of an item on any other future meeting may be sent at the discretion of the Director of Community Development, the Planning Board Chairperson, or Planning Board Executive Committee.

    After the Planning Board's first meeting regarding the proposed project, all affected property owners may stay involved by visiting the Town's Website, speaking with Town staff in the Planning and Zoning Department, or by reading the Clarence Bee, where such notices and agendas are published. Also, all meeting agendas are posted in Town Hall as required by Town Law.

  • 4. Town Hall Offices:

    Town Hall Offices
    Supervisor-Week Days8:30 a.m. - 4:30 p.m.
    Town Board-Week Days8:30 a.m. - 4:30 p.m.
    Town Clerk*-Week Days9:00 a.m. - 5:00 p.m.
    *-July & August 8:30 a.m. - 4:30 p.m.
    Town Attorney-Week Days8:30 a.m. - 4:30 p.m.
    Court-Week Days8:30 a.m. - 4:30 p.m.
    Administration & Finance-Week Days8:30 a.m. - 4:30 p.m.
    Zoning Office-Week Days8:00 a.m. - 4:30 p.m.
    Zoning Office - clerical-Week Days8:30 a.m. - 4:30 p.m.
    Assessor-Week Days8:00 a.m. - 6:00 p.m.
    Highway and Parks Departments:
    Office Hours-Week Days8:00 a.m. - 4:00 p.m.
    Shop Hours-Week Days7:00 a.m. - 3:30 p.m.
    Engineering and Building Departments:
    Office Hours-Week Days8:00 a.m. - 4:00 p.m.
    Inspectors' Hours-Week Days7:30 a.m. - 4:00 p.m.
    Office Summer Hours**-Week Days7:30 a.m. - 3:30 p.m.
    Inspectors' Summer Hours* *-Week Days7:00 a.m. - 3:30 p.m.
    **(Summer Hours -May 1 thru September 30th)
  • 5. All items which pertain to conditions of employment, pay, vacation and the like are applicable to employees not covered under collective bargaining agreement (except seasonal, part-time and temporary).

  • 6. Adoption of Employee's Salary Schedule as within the 2007 Adopted Budget except as noted in the Organizational Minutes.

  • 7. Adoption of Town Policy Manual, revised section 402 effective as of 1/1/07.

  • 8. New York State Retirement: The Town shall pay for all employees under the Retirement Plan Section 75-1.

  • 9. Holidays:

    January 15, 2007MondayMartin Luther King Day
    February 19, 2007MondayPresidents' Day
    April 6, 2007FridayGood Friday
    May 28, 2007MondayMemorial Day
    July 4, 2007WednesdayIndependence Day
    September 3, 2007MondayLabor Day
    October 8, 2007MondayColumbus Day
    November 12, 2007MondayVeterans' Day Holiday
    November 22, 2007ThursdayThanksgiving Day
    November 23, 2007FridayThanksgiving Holiday
    December 24, 2007MondayChristmas Eve - ½ day*
    December 25, 2007TuesdayChristmas Holiday
    January 1, 2008TuesdayNew Year's Day Holiday

    NOTE: Employee must work the day before and the day after the holiday to be paid unless on vacation or approved paid sick leave.

    *Christmas Eve ½ day Holiday occurs only when Christmas falls on Tuesday thru Friday.

Upon roll call - Ayes: All; Noes: None. Motion carried.

Motion by Councilman Bylewski, seconded by Councilman Weiss to approve the following items 10 - 27:

  • 10. Designation of Trick or Treat Night on Wednesday, October 31, 2007 from 5:00 p.m. to 8:00 p.m.

  • 11. March 11, 2007 is proclaimed Founder's Day in honor of Asa Ransom, the first settler and one of the founders of the Town of Clarence. The Town will celebrate its 199th birthday at a special event on March 11, 2007 at the Town Park Clubhouse starting at 12:00 noon. All residents are invited.

  • 12. Longevity payments: Except for elected officials, longevity will be paid in accordance with the following schedule in a lump sum payment in a separate check in the pay period of the employee's affected anniversary date.

    Longevity payments
    5 - 9 years of service$550.00
    10 - 14 years of service$575.00
    15 - 19 years of service$650.00
    20 - 24 years of service$750.00
    25+ years of service$850.00
  • 13. Any employee who is an active Volunteer Fireman may, with Department Head approval, respond when needed, to any working fire, first aid or mutual aid call within the Town of Clarence and within their fire district. Log in/out procedures per Section 604 of the Personnel Policy.

  • 14. All employees must live in the Town of Clarence. Exceptions must have Town Board approval pursuant to the Town Policy Manual section 4 and Local Law 1-2004, section 39.11-39.15.

  • 15. Approval for all elected Officials, Code Enforcement Officers, Town Engineer, Assistant Town Engineer, Court Clerks, Director of Administration and Finance, Zoning Department, Town Attorney and Assessor's Office to attend their respective association meetings with reasonable and necessary expenses to be paid by the Town. All meetings must have Department Head approval prior to attending.

  • 16. Use of Vehicles: Upon advance Town Board approval, employees using personal vehicles for official Town business shall be paid a mileage allowance in accordance with IRS rates. No Town vehicles will be allowed to leave the Town except when on official business and with prior Department head approval. The only Town vehicles which may be taken home after regular working hours will be those used by the Supervisor, Parks Crew Chief, Highway Superintendent, Highway Deputy Superintendent, Parks and Highway General Crew Chiefs, Town Engineer, Assistant Town Engineer, Dog Control Officer, Assessor, Director of Community Development, Assistant Director of Community Development, Building Inspectors and Plumbing Inspector.

  • 17. All mail will be distributed by the Supervisor's Office.

  • 18. All appointments unless otherwise noted are for the year 2007 or unless otherwise set forth by law.

  • 19. The Supervisor is the appointing officer for the Town of Clarence pursuant to the New York State Civil Service Law. The appointing officer's responsibilities include signing appointment and personnel change forms submitted to Erie County Dept. of Personnel, certifies the Civil Division payroll, making sure it is accurate and in accordance with Civil Service Law and canvasses candidate eligibility lists assuring all procedures under the Civil Service Law are followed.

  • 20. Appointment of Dolores Tobin as Court Clerk for Judge Waible and Marilyn Taton as Court Clerk for Judge Sillars. Court Clerks to work additional hours as requested by the Town Justices for all Court Sessions.

  • 21. Appointment of David Wetzler, Guy Fleming, Randall Haentges, David Domon, Phil Baran, Suzanne H. D'Archangelo, Joseph Cartonia, Richard Baran and John Micciarello as Court Deputies per the budgeted amount - minimum pay of two hours.

  • 22. Appointment of Debra Kasting, Dawn Trippie, Shirley Moore, Lynn Minter, Sandra Tresino, Sandra Janson and Beverly Campochiaro as Clerks P/T. Appointment of Robert Anderson as Van Driver, RPT and Arnold Castren and Ken Adams as Substitute Van Drivers. Appointment of Camille O'Reilly as Laborer-RPT and Timothy Sayers as Laborer-PT. Appointment of Kelly Shantz, William Hoffmeister and Anne Cimato as Dog Control Officers-RPT. All Clerks-P/T will be called by the Supervisor's Office upon request from the Department Head. No payment will be authorized if this procedure is not followed.

  • 23. Town Clerk Nancy Metzger appoints Darcy Snyder and Gayle Brace as Deputy Town Clerks. Appointment of Nancy Metzger as Registrar of Vital Statistics, Records Management Officer and FOIL Records Officer, Darcy Snyder as Deputy Registrar of Vital Statistics and Gayle Brace as Sub Registrar of Vital Statistics with all fees for registrar services remitted to the Town of Clarence General Fund.

  • 24. Appointment of Steven Bengart, Town Attorney as Town Prosecutor. Appointment of David Donohue as Deputy Town Attorney/Town Prosecutor. Appointment of Cindi Rosel as Paralegal.

  • 25 Appointment of Town Engineer, Joseph Latona P.E. as Administrator of Flood Plain, Town Sewer Districts and Building Department.

  • 26. Appointment of Timothy Lavocat P.E. as Deputy Flood Plain Administrator.

  • 27. Appointment of David Bissonette as Natural Disaster Services Coordinator and David Baumler as Area Director of Civil Defense to coordinate emergency services.

    Upon roll call - Ayes: All; Noes: None. Motion carried.

    Motion by Councilman Weiss, seconded by Councilman Bylewski to approve the following items 28 - 51:

  • 28. Appointment of Joseph Meacham as Chief Security Officer. Appointment of Anthony Haas as Deputy Security Officer. Appointment of William Emerson, Roseann Goetz, Rita Savage, Theodore Adrian, Peter Bordin, Alan Wolbert, Ronald Kline, William O'Donnell and Ronald Bosela as Security Officers.

  • 29. Appointment of Rhonda Carpenter and Eleanor Cenname as School Crossing Guard Supervisors at a stipend of $250 each. Appointment of School Crossing Guards Lorraine Hunt, Edward Hemline, Donald Schultz and Carl Schaefer. Appointment of Arnold Castren, Theodore Adrian, and Paul Specht as Substitute Crossing Guards.

  • 30. Highway Superintendent Theodore Donner appoints Gregory Giblin as Deputy Highway Superintendent, Jeffery Hemline as General Crew Chief, Gail Englert as Confidential Secretary and Camille O'Reilly Laborer-RPT.

  • 31. The Deputy Highway Superintendent, the General Crew Chiefs and Deputy Town Clerks shall be compensated at time and a half for all hours worked over normal work week. At the discretion of the Department head, the above employees would be eligible for four (4) hours call-in pay at the applicable straight or overtime rate for each call-in that occurs following the employees' normal work day. In the event a call-in occurs two (2) hours or less before the employee's normal starting time, the minimum pay at the discretion of the Department Head could be two (2) hours of pay at the applicable straight or overtime rate.

  • 32. Appointment of C. Howard Johnt and Clifford O. Trapper as Co-Recreation Directors P/T.

  • 33. Appointment of John Burns as Parks Crew Chief and James Burkard as General Crew Chief.

  • 34. Appointment of James Callahan as Director of Community Development and James Hartz as Assistant Director of Community Development.

  • 35. Appointment of Pamela Smith as Director of Administration and Finance.

  • 36. Appointment of David Domon as Part Time Code Enforcement Officer.

  • 37. Appointment of Dawn Kinney as Executive Director-Youth Board and Michele Orvis as Program Coordinator RPT.

  • 38. Petty Cash allowed for Town Clerk - $300; Justice Court - $50 for each Judge (2) and Engineer - $50.

  • 39. Grant a one year leave of absence to Karen Jurek from the Civil Service Senior Clerk position in the Parks Department effective 1/1/2007 to continue as confidential secretary to the Supervisor.

  • 40. Appoint Karen Jurek as in-house Computer Network Coordinator with a stipend of $3,000.00 and Web Site Coordinator with a stipend of $1,000.00

  • 41. Appointment to the Arboretum Design Committee for a one year term: Stephen Murtaugh, James Burkard, Roy McCready, Todd Norris, Peter Wolfe and Robert Fogelsonger.

  • 42. Appointment to the Avoidable Alarm Committee for a one-year term: David Metzger, Building Department Representative, Gary McNally and David Stengel.

  • 43. Appointment to the Bicentennial Committee for a one-year term: Mark Woodword, David Hormell, Elaine Wolfe, Flora Leamer, Linda Nastasi, Rosemarie Cardoso, Douglas Kohler, Elizabeth Smolka and Donna Wannamaker.

  • 44. Appointment to the Cable Television Advisory Committee for a one-year term: Paul Santa Maria, Julie Ann McCullough, Chuck Eckert and Henry Becker. (There is currently one opening)

  • 45. Appointment to the Capital Projects Committee for a one-year term: Town Supervisor, Director of Community Development, Town Engineer, Highway Superintendent, Parks Crew Chief, Director of Administration & Finance and Councilman Scott Bylewski, member of the Town Board.

  • 46. Appointment to the Clarence Hollow Community Character Protection Board for a one-year term: William Henderson, Scott Kreher and Robert Lenz.

  • 47. Appointment to the Community Residence Committee for a one-year term: Eileen McCallister, Lynette McConnell and David D'Amato. (There are currently two openings.)

  • 48. Appointment to the Conservation Advisory Council for a term to expire 12/31/09: Peter Wolfe, James Burkard, Todd Norris and Joel Radder. Appointment of Peter Wolfe as Chairperson for a one-year term.

  • 49. Appointment to the Detention Pond Committee for a one-year term: Town Engineer, Assistant Town Engineer, Highway Superintendent, Town Attorney and Director of Community Development. (The Accountant will be asked to attend meetings dealing with funding.)

  • 50. Appointment to the Fire Advisory Board for a one-year term: The elected year 2007 Fire Chiefs from Clarence, Clarence Center, East Amherst, Harris Hill, Rapids and Swormville Volunteer Fire Companies.

  • 51. Appointment to the Historic Preservation Committee for a one-year term: Mark Woodward as Town Historian, Henry Brodowski, Nicole Heary, Joanna Pickering, Linda Mosher, David LaDuca, Laurie Haurer-LaDuca, Douglas Kohler and Suzette Altieri. The Historic Preservation committee is created to establish a Historic Preservation law for the Town of Clarence.

Upon roll call - Ayes: All; Noes: None. Motion carried.

Motion by Councilman Kolber, seconded by Councilman Bylewski to approve the following items 52 - 69:

  • 52. Appointment to the Clarence Industrial Development Agency for a one-year term: Clayton Ertel, Mary Powell, Christopher Kempton, Michael Buettner, Kathleen Hallock, David Hartzell and Peter DiConstanzo.

  • 53. Appointment to the Inter-Community Committee for a one-year term: Andre Pigeon, George Grasser and Paul McCarthy.

  • 54. Appointment to the Landscape Review Committee for a one-year term: James Burkard, Gerald Drinkard and Albert Festaiuti.

  • 55. Appointment to the Clarence Library Board for a five-year term to expire 12/31/2011: Judith Hilburger

  • 56. Appointment to the Clarence Meeting House Board for a one-year term: Joanna Pickering, John Conlin, Daniel Gamin, Robert Lenz and Linda Mosher.

  • 57. Appointment to the Planning Board with a term to expire 12/31/2013: Timothy Pazda. Appointment of Patricia Powers, Chairperson; Wendy Weber-Salvati, 1st Vice Chairperson and Gerald Drinkard 2nd Vice Chairperson for a one-year term. (There is currently one opening for an alternate.)

  • 58. The Sign Review Board shall consist of the Planning Board Chairperson and two members of the Planning Board.

  • 59. Appointment to the Plumbing and Drainage Board for a one-year term: Larry Merkle, Richard Haag, Daniel Loudenslager, Timothy Lavocat, (representative of Engineering Dept.), and Joseph Latona as Chairperson.

  • 60. Appointment to the Public Safety Committee for a one-year term: Representatives of the Erie County Sheriff's, NYS Police, Clarence Parks Security, Clarence/Newstead Fire Chiefs' Association, Clarence Disaster Coordinator, the Clarence School District and three citizens.

  • 61. Appointment to the Recreation Advisory Committee for a one-year term: Michael Powers, Harold Enstice, Peter Wolfe, C. Howard Johnt, John Burns, Henry Brodowski and Peter DiCostanzo.

  • 62. Appointment to the Senior Center Board for a three-year term to expire 12/31/2009: Jacqueline Carpenter, Emilio Corbelli, Barbara Ucci, William Westley and Janet Vito. (There are currently two openings - one term to expire 12/31/2007 and the other 12/31/2008)

  • 63.

    Appointment to the Solid Waste Recycling Committee for a one-year term: Donald Adams, Marjorie Ebersole, Brenda Young, Chuck Eckert, David Beckinhausen and Maurice Vaughan. (There is currently one opening.)

  • 64.

    Appointment to the Town Environmental Quality Review Committee (TEQR) with a term to expire 12/31/2009: Matthew Balling, John Moulin and Paul Shear. Appointment of Matthew Balling as Chairperson for a one-year term.

  • 65.

    Appointment to the Youth Advisory Council for a one-year term: Kelsey Anderson, Michael Bowers, Gayle Brace, Beverly Campochiaro, Kevin Christopher, Julia Foy, Katelynne Hein, Wendy Lennert, Craig Levan, Jim Maloney, April Reger, Clifford Trapper, Holly Zuffranieri, Pamelann Distefano and Susan Smerda.

  • 66. Appointment to the Zoning Board of Appeals with a term to expire 12/31/2011: Arthur Henning. Appointment of Raymond Skaine, Chairperson for a one-year term.

  • 67. Investment Policy and Purchasing Policy for the Town of Clarence are available from the Offices of the Supervisor or the Town Clerk.

  • 68. Appointment of Supervisor as 504/ADA Officer for Erie County Community Development Program.

  • 69. Appoint Fox & Company, Drescher & Malecki and Capital Markets Advisor, LLC as Financial Consultants to the Town Board at their standard hourly rates.

Upon roll call - Ayes: All; Noes: None. Recuse: Councilman Casilio on item 52 only as his sister is a member. Motion carried.

Motion by Councilman Casilio, seconded by Supervisor Hallock to approve the following items 70 - 75 and all resolutions pertaining to the Highway Department:

  • 70. Town Board authorizes the Supervisor to bill and collect for the Town's PILOT agreements for all IDA inducements. Town Board authorizes Town Clerk to bill and collect for Avoidable Alarm charges.

  • 71. Appointment of Manufacturers and Traders Trust Co., HSBC/Clarence Branch, Key Bank/Clarence Office, Bank of America/Transit Road Branch, Bank of Akron/Clarence Center and Main Street Branches, Citizens Bank, JP Morgan Chase Bank, First Niagara Bank, Northwest Savings Bank and Lake Shore Savings Bank as depositories for the Town of Clarence.

  • 72. Minutes of the Town Board meetings will be published in the Clarence Bee and on the Town's website at the Town Clerk's discretion.

  • 73. All Boards and Committees are reminded that they are subject to the Open Meetings Provisions of the Public Officers Law.

    For all meetings scheduled at least one week in advance, public notice of the time and place of the meeting must be given to the news media and posted on the Town Hall bulletin board at least 72 hours in advance.

    Whenever possible, the meeting schedule for the entire year shall be posted in January.

    Minutes of all Meetings subject to the Open Meetings Law must be filed with the Town Clerk within 2 weeks.

    Minutes of Executive Sessions must be filed with the Town Clerk within one week.

  • 74. Committee and Board appointments made during the year shall be brought up at a work session and then acted upon at the next Town Board Meeting after thorough review with the Town Clerk's office.

  • 75. Set Public Hearing date of February 28, 2007 at 7:45 pm for the Annual review of the Master Plan.

Adopt the following resolutions pertaining to the Highway Department:

Resolved, that pursuant to the provisions of section 284 of the Highway Law, the Town Board agrees that monies levied and collected for the repair and improvement of highways, and received from the state for the repair and improvement of highways, shall be expended as follows:

The sum of $1,222,370 may be expended for general repairs upon 117.00 miles of Town Highways including sluices, culverts, and bridges (having a span of less than five (5) feet and boardwalks or the renewal thereof.

Miscellaneous road resurfacing: Harris Hill Gardens, Meadowlakes area and Clarence Center area.
Road rebuilding: Continuing on Northfield Road.

Resolved, that pursuant to Section 143 of Highway Law, the Town Board authorizes the Town Superintendent of Highways to rent or hire equipment within the approved 2007 budgetary appropriations.

Whereas, Section 103 of the General Municipal Law requires public bidding for purchases of equipment in excess of $10,000.00 and

Whereas, the Highway Superintendent of the Town of Clarence makes numerous purchases from time to time throughout the year in total amount not to exceed the annual budget, and

Whereas, pursuant to Section 142 of the Highway Law it is desirable for the Town Board to authorize the Highway Superintendent to purchase said equipment, tools and other implements in excess $1,000.00 and

Now therefore be it resolved, that the Highway Superintendent is hereby authorized to purchase without prior approval of the Town Board, equipment, tools and other implements to be used for highway maintenance, construction, or reconstruction, snow plows or other devices for the removal of snow from highways in a sum not to exceed the limitations as prescribed under 103 of the General Municipal Law as amended from time to time.

The Town Board has adopted a purchasing procedure in accordance with section 104B of the General Municipal Law. The Highway Superintendent will comply with that procedure.

The Town Board authorizes the Highway Superintendent and or the Deputy Highway Superintendent to attend all functions of Erie County Highway Superintendent's Association, New York State Highway Superintendent's Association 2007, along with the Town Engineer. All reasonable expenses will be covered by the Town of Clarence.

On the question, Councilman Bylewski said in regard to item 71 to use Citizens Bank as a depository, from time to time he does appear as local counsel for Citizens. However, there is a specific exception in the Ethics Law for the appointment of a depository.
          Upon roll call - Ayes: All; Noes: None. Motion carried.

Supervisor Hallock made the following appointments: Karen Jurek, Confidential Secretary; Scott Bylewski, Deputy Supervisor; Mark Woodward, Town Historian, Grace Shear, Bookkeeper and Hans Mobius to serve on the Right to Farm Resolution Committee for a term of one year.

Department Reports

Dawn Kinney, Youth Director had a few announcements:
Tuesday, January 9, 2007 at 7:00 P.M. at the Library - UB researchers will present the findings of the Youth and Family Needs Surveys. This is an open meeting and everyone is welcome.
Sunday, February 11, 2007 from 12 Noon to 6:00 P.M. - Winterfest at Main Street Town Park.
Friday, February 9, 2007 from 6:30 to 8:30 P.M. at Harris Hill School - Elementary PTO's and the Youth Department are hosting a 6th Grade Social. They are looking for door prizes for the kids.
January 18, 2006 at 6:00 P.M. at the Library - Youth Volunteer Orientation. There are about 40 kids registered in the Youth Volunteer Program doing community service throughout the area. Michelle Orvis, our part-time program coordinator is running this program and doing a great job.

Motion by Councilman Bylewski, seconded by Councilman Weiss that after proper audit and review by the Town Board, the following bills of December 28, 2006 are approved for payment: General Fund - $40,513.26; Highway Fund - $47,422.90; Community Development Fund - $199.75; Water District - $2,750.00; Lighting Districts - $1,067.49; Sewer Districts - $400,000.00; Capital Fund - $119,741.25; and Trust and Agency 203 - $7,648.63 for a total amount of $619,343.28. Upon roll call - Ayes: All; Noes: None. Motion carried.

Supervisor Hallock said each member of the Town Board will read the liaison appointments she has assigned to them for 2007. She will be liaison to the following: Arboretum Committee, Bicentennial Committee, Capital Improvements, Clarence Center Community Association, Computers, Ethics, Grants, Industrial Development Agency, Inter-Community Committee, Recreation Advisory Committee and Town Hall.

Councilman Bylewski thanked Supervisor Hallock for reappointing him as her Deputy. It is a privilege and an honor for him and he looks forward to working with her this year.
          Councilman Bylewski read his liaison assignments as follows: Cable TV, Emergency Services, Fire Companies, Historic Preservation Committee, Law-Legislation, Planning Board/Zoning Codes, Public Safety, Service Organizations, Town Environmental Quality Review (TEQR) Committee and Youth & Recreation Departments.

Councilman Weiss read his liaison assignments as follows: Animal Control, Conservation Advisory Council, Engineering/Building Departments, Environmental Management Council, Highway Department, Insurance, Master Sewer, Parks Department, Plumbing and Drainage Board and Town Sewer Districts.

Councilman Kolber read his liaison assignments as follows: Assessor, Clarence Meeting House Board, Clarence School Board, Community Residences, Historical Society, Library Board and Zoning Board of Appeals.

Councilman Casilio read his liaison assignments as follows: Avoidable Alarm, Clarence Chamber of Commerce, Clarence Hollow Merchants Association, Clarence Senior Center, Clergy Association, Detention Pond Committee/Drainage, Labor Management, Park Security, Public Utilities/Street Lights, Recycling and Sidewalk Task Force.

There being no further business, Supervisor Hallock adjourned the meeting at 8:20 P.M.

Nancy C. Metzger
Town Clerk