A Work Session of the Clarence Town Board was held February 11, 2004 at Clarence Town Hall, One Town Place, Clarence, NY.
Supervisor Hallock called the meeting to order at 6:30 P.M. Members of the Town Board present were Council Members’ Ian McPherson, Scott Bylewski, Joseph Weiss and Bernard Kolber. Other Town Officials present were Director of Community Development James Callahan, Town Attorney Steven Bengart and Town Engineer Joseph Latona.
Director of Community Development – James Callahan
Fox Trace East Subdivision Public Hearing on Rezoning
Lou Visone 4720 - 4730 Goodrich Road
United Rentals 4811 Transit Road
Millionhair Salon 8180 Wehrle Drive
Hidden Pond Subdivision Phase II, Part II
Stonecreek Subdivision Phase V
Spaulding Lake Subdivision Part IV, Phase IV
Town Attorney Bengart asked if all the easements for the above aforementioned
projects have been filed with Erie County Clerk’s Office. Town Engineer
Latona stated that he thought they were filed under map cover. Town Attorney
Bengart stated that starting now and going forward, any easements or right-of-ways
being granted to the Town
K2M Architects 10225 Main Street - Victoria Park Plaza
Douglas Klotzbach 10998 Keller Road
John Russ 9605 Clarence Center Road
Supervisor Kathleen Hallock
Supervisor Hallock will make a motion to accept Town Historian Mark Woodward’s Annual Reports for 2002 and 2003.
The February 25, 2004 Work Session will begin at 6:00 P.M.
Supervisor Hallock has four applicants that she would like to recommend for appointment to the Bi-Centennial Committee. In accordance with the Organizational Minutes, she will forward the applications to the Town Board and make a motion approving the appointments at the February 25, 2004 Town Board meeting. The committee will consist of a maximum of 12 members.
Supervisor Hallock received the point summaries for the Length of Service Awards Program for three fire companies.
Supervisor Hallock will make a motion to appoint Parks Security Office Alan Wolbert to the position of Deputy Chief Security Officer. Instead of two Co-Chief Security Officers, we will have one Chief Security Office and one Deputy Chief Security Officer with no change to the 2004 budget funding.
On Monday, March 29, 2004 the auditorium will be used for Board of Assessment training. Joe Maciejewski from Erie County Real Property will be using the auditorium from 6:00 P.M. – 9:00 P.M.
At the February 25, 2004 Town Board meeting, the purchase procedure and public hearing date will be announced for the purchase of the soccer center from the Clarence School District.
Councilman McPherson will make a motion authorizing NYSEG to activate nineteen street lights on Main Street in the Hollow’s parking lot and nine street lights in the Ranch View Subdivision.
Eastern Hills Rotary is hosting a Monte Carlo night on March 21, 2004. The Rotary Club has a sign they can borrow and put up at the Main Street Park entrance. They are requesting the Parks Department pickup the sign from the dome on Wehrle Drive and transport it to the Main Street Park. The Town Board was in agreement with this. The Eastern Hills Rotary is raising money to purchase playground equipment for our parks.
At the Senior Center Board meeting, the subject of CPR Training was brought up. In the past, it has been done by the fire company. The fire company does not want to do this any more and there is now a cost factor involved to receive the training. Councilman Bylewski will check with Harris Hill VFC to see why they are discontinuing the training. This will cost approximately $900. if we have to get outside training and it is a non-budgeted item.
Councilman Scott Bylewski
Pursuant to our Master Plan, the Planning Department has been working on the development of a notification policy for items that are on the agenda. Councilman Bylewski presented a rough draft of the notification policy. This policy supersedes but does not replace any notice required by law. Councilman Bylewski’s concern was to have something in writing to show that the Planning Department did follow the procedures that have been established.
Councilman McPherson suggested language in terms of discretion by the Planning Office for items that are not controversial; Councilman McPherson is against things that interrupt due-process.
“Additional notification to be made at the discretion of the Director of Community Development” will be added to the notification policy.
Councilman Bylewski received the Central Fire Alarm report for January 2004.
Several questions have come up regarding the GIS presentation at the February 4, 2004 meeting. Town Engineer Latona will address the questions.
Councilman Bylewski will reintroduce a resolution regarding prohibition of dual office holding. This will prohibit any one person from simultaneously holding a seat on any two or more boards without such person obtaining a supermajority approval of the Clarence Town Board and without the Clarence Town Board specifically setting forth its reasons. Councilman Bylewski will set a Public Hearing for March 10, 2004 at 8:05 P.M. to discuss this local law.
In reference to the bike paths, Councilman Bylewski stated that in other municipalities where there are crosswalks they put a specially designed traffic cone with signage indicating that per state law, vehicles are to stop for pedestrians. The cones are placed in the center of the street. Councilman Bylewski is suggesting possibly installing something similar to this on Goodrich Road and on Main Street. He has seen them on state roads. Councilman Bylewski is suggesting that possibly the Traffic Safety Board could look into this. Councilman McPherson stated that he has never heard of this. All of our crosswalks are done according to the standards of the roads they cross and exceed the standards. Councilman Bylewski felt this would be an added level of precaution. Town Engineer Latona will research this.
Councilman Joseph Weiss
There is a Public Hearing scheduled for this evening at 7:50 P.M. to consider adoption of a Local Law setting a two-year term for the positions of Director of Community Development and Assistant Director of Community Development. This will require a mandatory referendum. The Assistant Director of Community Development is Civil Service. The public hearing will be held to get everyone’s opinion. The procedure requires us to adopt a local law within sixty days of the general election.
Councilman Weiss will set a Public Hearing for March 10, 2004 at 7:55 P.M. for revisions to the Plumbing Ordinance and Plumbing Permit Fees.
Councilman Weiss will set a Public Hearing for March 10, 2004 at 8:00 P.M. for Private Improvement Permit modifications to the Public Improvement Permit Ordinance.
Councilman Weiss attended a Youth Center Board meeting. They are targeting additional areas for service. They are working on a questionnaire to determine additional needs in the town for our youth.
The school board is working on the initial draft for the school budget. There is a joint meeting scheduled with them on April 26, 2004 to discuss enrollment numbers and future planning.
Councilman Bernard Kolber
The Zoning Board of Appeals is requesting we raise the fees for ZBA applications. The present fee is $50. They are requesting the fee be raised to between $150 and $200. They felt this would cut down on some of the more frivolous application request. Councilman McPherson suggested a sliding scale for certain variance requests.
The ZBA is also requesting limiting the number of agenda items in order to give adequate and proper attention to the requests being presented. This request is in reaction to several large meetings which had ten items on the agenda. There is some concern that this may push things to far ahead. It was suggested that the number of agenda items be limited to six or seven items and it is not necessary to add an additional monthly meeting date.
The ZBA has granted variances subject to certain conditions, there have been instances where these conditions have been violated.
The residents meeting scheduled for February 23, 2004 has been rescheduled for March 8, 2004 at 7:00 P.M. in the auditorium.
There being no further business, the Work Session adjourned at 7:30 P.M.
Darcy A. Snyder