06/06/07


A Work Session of the Clarence Town Board was held on June 6, 2007 at Clarence Town Hall, One Town Place, Clarence, NY.

Supervisor Kathleen Hallock called the meeting to order at 9:00 A.M. Members of the Town Board present were Council members Scott Bylewski, Joseph Weiss, Bernard Kolber and Patrick Casilio. Other Town Officials present were Town Attorney Steven Bengart, Director of Community Development James Callahan, Assistant Director of Community Development James Hartz, Highway Superintendent Ted Donner, Town Engineer Joseph Latona, Assistant Town Engineer Tim Lavocat and Director of Administration and Finance Pam Smith.

Fox and Company – 2006 Audit Review/James Parkes and John Kania

James Parkes stated that Fox and Company has conducted their audit in accordance with auditing standards generally accepted in the United States of America and the standards applicable to financial audits in Government Auditing Standards issued by the Comptroller General of the United States. Those standards require that they plan and perform the audit to obtain reasonable assurance about whether the basic financial statements are free to material misstatement. An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the basic financial statements. An audit also includes assessing the accounting principles used and significant estimates made by management, as well as evaluating the overall basic financial statement presentation. Mr. Parkes believes that the audit provides a reasonable basis for their opinion.

It is their opinion that the basic financial statements present fairly in all material respects, the respective financial position of the governmental activities and each major fund of the Town of Clarence as of December 31, 2006 and the respective changes in financial position where applicable, thereof for the year then ended in conformity with accounting principles generally accepted in the US.

Combined statement of Revenues, Expenditures and changes in Fund Balances

In the General Fund, the budgeted amount was $8,554,440. The actual amount received was $9,166,517 for a favorable variance of $612,077. This is a very good positive position to be in because it adds to fund balance. Mr. Parkes commended the Town Board for conservative budgeting; many Town Board's anticipate more revenue than they actually receive and that causes problems. This represents good management and good conservative budgeting.

Summary of the Basic Financial Statements:

Summary of revenues by functional area all Governmental Funds except Capital Projects for the fiscal year ended December 31, 2006

48% of the revenue is coming in through property taxes, non-property tax items account for 24%; state aid 11%, interfund transfers 6%, all other 11%.

Summary of Expenditures by functional area all Governmental Funds except Capital Projects for the fiscal year December 31, 2006

Debt service went up somewhat because of additional BAN's that the town is paying on.

Summary of Fund Balances all governmental funds except Capital Projects for the year ended December 31, 2006

Total fund balances for 2006 totals $5,368,200, the pie graph indicates that 62% of that is undesignated, 11% reserved and 27% designated.

Summary of Revenues and Expenditures – budget vs. actual. All governmental funds except Capital Projects (Non GAAP Budgetary Basis) for the fiscal year ended December 31, 2006

$16,033,331 was the budgeted amount for revenues; the actual amount came in at $17,774,996. $17,880,107 was the budgeted amount of expenditures; the actual amount was $17,063,084. In both cases, it was very conservative. The town is budgeting in a way that is not going to erode fund balance and will keep the town strong financially.

Summary of outstanding indebtedness for the fiscal year ended December 31, 2006

Bond Anticipation Notes make up 24% of the towns total debt, General Obligation Bonds 76% - total obligations $14,221,300. It was noted that the Town of Clarence has the highest bond rating for a town of our size.

James Parkes stated that the town has positive fund balances and is in a very strong financial position, using good conservative budgeting. Clarence is a well managed town and is balancing the debt service to the community needs.

Effective for the year 2008 the Town f Clarence will be required to record the present value of future post employment benefits for retired workers, their beneficiaries, their dependents and terminated employees not yet receiving benefits. Benefits include: health care, dental, life insurance and other types of post retirement benefits for which the Town is obligated. Supervisor Hallock stated that Director of Administration and Finance Pam Smith is working on a RFP for an actuary so the Town will know how much to budget for next year.

Supervisor Kathleen Hallock

The Department of Motor Vehicles is having a hard time staying connected to the internet at the library. Both the State and County have been here and can not identify the problem. For the last couple of weeks, they have been operating out of the foyer in the Town Hall. Supervisor Hallock polled the Board to see how they would feel if the DMV operated in Town Hall on a permanent basis, they do not interfere with town hall operations. There is a regular stream of people coming in. Councilman Casilo stated that he did not mind the DMV being here on a temporary basis however, the lobby was very crowded last week and parking could be a problem. Councilman Kolber stated that this is a wonderful service to be able to provide and felt the town hall was appropriate to provide this service. Councilman Bylewski felt that as long as the space was available and they did not interfere with the day to day activities within town hall, he did not have a problem with it. Town Attorney Bengart suggested moving the counter to another wall so customers would not block the entrance doors to town hall. Over-flow parking can use the library parking lot.

Director of Administration and Finance Pam Smith circulated a memo to the Board regarding cell phone usage. The cost per employee would be $10 per month (12 pay periods). Supervisor Hallock favors the employees with cell phones reviewing the monthly telephone bills and highlighting their personal calls. James Callahan and James Hartz rarely use their cell phones and handed them in. However, if they are out in the field, a cell phone would be beneficial in case of an emergency. It was agreed that James Callahan and James Hartz will keep one phone plugged in their office for when they are out in the field. Town Assessor Dave Folger handed in his cell phone as well.

The choice of the Town Board was to have their cell phones declared as income. Department Heads have the option of itemizing their calls on the phone bill every month or declaring it as income.

Councilman Kolber felt that Code Enforcement Officers should have accessibility to cell phones at all times, there are things that they may have to deal with outside of regular business hours. Also, it was noted that Code Enforcement Officers are needed in case of emergencies. Town Attorney Bengart stated that from a policy standpoint, the Town Board should make it mandatory that those employees in those positions be required to carry a cell phone, they just should not use the phone for personal use or they will be obligated to pay for those calls or declare it as income. The Town Board will determine who those employees are.

Pam Smith stated that the Town Policy Manual indicates that “an employee may not make personal calls on a Town provided cellular phone. Town Attorney Bengart and Pam Smith will work on clarifying that policy and a memo will be forwarded to all concerned.

Supervisor Hallock is requesting Board approval to go forward with the application for a grant for Memorial Park. It is a $500,000 grant (with a $250,000 match). The town would have to spend $250,000 but for that we would get the waterline, lavatories and two baseball fields.

Supervisor Hallock has five items to discuss in Executive Session.

Councilman Scott Bylewski

Councilman Bylewski has one Attorney-Client item to discuss in Executive Session.

Motion by Councilman Bylewski, seconded by Councilman Casilio to appoint the following to the Summer Recreation Staff: Kristen Swanson as Recreation Attendant and Carl Anderson, Mallory Edwards, Julia Foy, Jessica Kowalski and Jillian Lockwood as Lifeguards at their budgeted rate of pay. Upon roll call - Ayes: All; Noes: None. Motion carried.

Councilman Bylewski will have two resolutions for the June 13th Town Board meeting for the Planning Board to consider relative to the changes to the local laws regarding traffic impact and archeological surveys.

Councilman Bylewski forwarded to the Board one of many e-mails he has received regarding Krantz and the drainage issue on Martin Road. Councilman Bylewski stated that he is waiting to hear back from the DEC. Stephen DiMatteo (representing the neighbors) alleges that there could be a flooding issue. Town Engineer Joseph Latona has offered to talk to the neighbors but no one has gotten back to him.

Councilman Bylewski along with Supervisor Hallock, Pam Smith and Tom Malecki met with the various fire companies. It was discussed that the fire companies take a look at the actual revenues received and what was expended. The Town will be providing a Capital Improvement Plan document - a one page format - to the different fire companies for them to begin their Capital Improvement Planning Phase so that the Town can incorporate them into the Adequate Public Facilities Law. They were also going to look at levels of service. The fire companies questioned whether or not the Board would consider a five year or multi-year contract with any of the fire companies. Supervisor Hallock felt five years was too long. A three year contract would be more appropriate. She felt it would be good for both the Town and the fire companies, the town would know how much it will have to budget and the fire company would know how much they can spend. It would help with their capital plan and how much money they will have for the next three years. The Town Board was in agreement to consider a three year contract.

Councilman Bylewski has received the proposed Central Fire Alarm Contract. Copies of the contract will be distributed among the Board and discussed at the June 13th meeting. Town Attorney Bengart has reviewed the contract.

Town Attorney Bengart has discussed the Traffic Safety Board with Highway Superintendent Ted Donner. Mr. Donner would like some input as to the appointments to that board.

Councilman Joseph Weiss

Motion by Councilman Weiss, seconded by Councilman Casilio to appoint Deborah Schweigert to the position of Senior Clerk Typist in the Highway Department effective as of June 11, 2007 at the rate per the union contract. Ms. Schweigert will have one year from June 11, 2007 to become a Town of Clarence resident. Upon roll call - Ayes: All; Noes: None. Motion carried.

Motion by Councilman Weiss, seconded by Councilman Bylewski to set a Bid Date of June 26, 2007 at 10:30 A.M. at the Town Clerk's office for a Tack Coat Sprayer. Bid documents are available at the Highway Department and the Town Clerk's office. Upon roll call - Ayes: All; Noes: None. Motion carried.

Motion by Councilman Weiss, seconded by Supervisor Hallock to award the bid for the purchase and removal of 2,250 cubic yards of wood chip mulch from the Sheridan Drive site to Titan Development of Gasport, NY at their bid of $2.05 per cubic yards. On the question, Councilman Weiss stated that the bid came in low because of the availability of wood chips after the October storm. Upon roll call - Ayes: All; Noes: None. Motion carried.

Motion by Councilman Weiss, seconded Supervisor Hallock to award the bid for the purchase and removal of 1,150 cubic yards of leaf compost from the Sheridan Drive site to C.J. Krantz Topsoil, Inc. at their bid price of $1 per cubic yard. On the question, Councilman Kolber felt the bid came in awfully low compared to last year. Also on the question, Supervisor Hallock stated that Highway Superintendent Donner has limited space and needs to make room at the recycling site. Councilman Kolber suggested going out to bid again and possibly moving the compost to another site so the residents can use it. We have residents going to Amherst to purchase leaf compost. Upon roll call - Ayes: All; Noes: Councilman Kolber. Motion carried.

Motion by Councilman Weiss, seconded by Supervisor Hallock to grant permission for the Clarence United Methodist Church to have, as part of their Bicentennial Church Service and Picnic to be held at the Main Street Park on Sunday, August 26, 2007, the Pastor arrive on a horse to the service. Any animal waste will be properly taken care of. Upon roll call - Ayes: All; Noes: None. Motion carried.

Councilman Weiss receive a letter from Tom Sweeney regarding the mill on his property and the storm damage to the property after the October storm. He had requested that the highway department remove some rocks that had dislodged and got underneath the mill. Highway Superintendent Ted Donner looked at the site but can not send his crews on private property.

Councilman Weiss talked to Peter Wolfe about the town purchasing the property (it is on the opposite side of the creek from Mr. Sweeney) and open it up as it is in line with the bike path. Peter Wolfe did not think Mr. Sweeney would want to sell the property because the mill is in his back yard and in their line of vision. Further discussion will take place at the Conservation Advisory Board meeting.

The Deer Abatement Program is not going very well. Jason Engel was going to submit a proposal to the town to work with the DEC, but to date nothing has been done. This will be discussed further at the conservation meeting scheduled for June 7th.

Councilman Weiss read a proposal regarding the cameras. He feels that the four cameras set up on poles facing the directions that were talked about would be fine. The command center would be in Karen Jurek's office.

Councilman Weiss attended a seminar on Global Warming. Some municipalities have begun putting solar panels on their buildings. This is something we should begin looking at as a township. Representatives from Amherst attended the seminar as well. Amherst and Clarence could be two townships that lead the way. Councilman Bylewski stated that this would be worth exploring. Councilman Kolber stated that he would like to have town hall a “green building" in terms of energy self sufficiency.

Councilman Bernard Kolber

Councilman Kolber received a call from a representative from Wegman's regarding a proposed store on Transit Road. Supervisor Hallock stated that before the Town Board would meet with him, he was to obtain answers from the DEC regarding the wetlands. Wegman's is questioning whether or not the town would even consider this project before they start investing any money into it. Supervisor Hallock stated that she was not in favor of all the rezoning that would have to be considered. Councilman Bylewski felt that it was too small an area to fit that large of a project.

Councilman Kolber has two items to discuss in Executive Session regarding the appointment of an individual.

Councilman Patrick Casilio

The IDA will make the decision as to the hiring of the Economic Development Officer and that position will be paid for by the Chamber of Commerce.

Councilman Bylewski will work with Councilman Casilio regarding a resolution for the Senior Center relative to a proposed Community Center.

Two Parks Security Officers have been hired and are currently working for the town.

Councilman Casilio is working with Pam Smith on the purchase order for the replacement lights in the Harris Hill area that FEMA will be paying for.

There was a discussion regarding the Traffic Safety Board. Highway Superintendent Ted Donner indicated he would like input as to who is appointed to that committee. At this point in time, the members on that committee have not been reappointed for 2007, several former members have expressed an interest and would like to be reappointed. Highway Superintendent Donner stated that this is an advisory board and felt that three members would be appropriate. Councilman Casilio stated that the more members you have, the harder it is to have a meeting. James Callahan stated that he would like to see more input from the Traffic Safety Board on design issues.

Highway Superintendent Ted Donner stated that when development plan drawings come through, he would like to see a layer with the signage. The developers should be required to pay a traffic engineer to develop that layer. Traffic Safety does more than review new subdivisions, they also review requests for stop signs, speed limit changes etc.

Erie County Department of Public Works

Charlie Sikler from Erie County Department of Public Works and several members from the NYS DOT gave a presentation on the proposed roundabout at Shimerville and Greiner Road.

This was a project that was initially started in 2001 with a request to EC Department of Public Works from the Town of Clarence to pursue this intersection as part of their federal aid process. This stemmed from an earlier town wide comprehensive traffic study. Part of that study identified several priorities within the town, one of them being the Greiner/Shimerville Road intersection. As part of that study, the town was looking for traffic calming and roundabouts were suggested. The two roads are county roads but any intersection that is controlled within the county is always maintained and operated (if it is a signal) by the town.

When the county was initially approached, they were asked to look into a roundabout. A public informational meeting was held in September 2005 where information was presented to the public. As part of that exchange, the County received good input from the public which sent them back to the drawing board to look at accident studies further. When the process started, there was a two-way stop that was changed to a four-way stop as an interim measure to protect the traveling public because the County realized this was a high accident intersection and they needed to do something to mitigate the situation as they advanced their project.

The public brought up that the report did not have enough information with regard to the four-way stop. So the County went back and did an update to their report and at some point would come back to the public and have another public informational meeting. The process of gathering further accident data and input took much longer than they imagined it would, there are more difficult means that you must go through now to obtain that data. The County gathered 14 months of accident data which still indicates that for a four-way intersection/stop, we are still at approximately 4 ½ times over the state wide average accident rate for that type intersection. The numbers have improved but it is still way above what it should be. This information was incorporated into the report that was made available to the public.

When the report was put out, it said Final Design Report which gave the impression that this was final and this is where the project stood. The report simply means that the County is done studying the alternatives and has submitted their recommendation. It does not mean that they are locked in and are going forward with a roundabout. Based on their studies and input, the County feels that the roundabout is the proper way to go. All the data and information within the report widely recommend a roundabout as well.

This is not the only way to proceed, they studied seven different alternatives one of which is to do nothing. They would not go that route because that intersection has been identified as a high accident location.

The report came out in January 2007. In February 2007, the Town Board adopted a resolution asking the County to look at other alternatives. The County got the impression that the Town wants to head in another direction. As part of the meeting today, the County will present their findings. Councilman Bylewski stated that part of the aforementioned resolution asked for three years worth of traffic/accident data since the all-way stop was put into place. Councilman Bylewski further asked if that data was available. Charles Sikler stated that as we go along, additional data can be added, but the report contains 14 months worth of data. The indications are the accident rate is 4 ½ times over the state average. He did not feel it was prudent to wait and study this further. There is a strong indication that accidents are still happening at this intersection even though they are not as bad as they were before; they are still above the state average.

Councilman Bylewski stated that the Town's concern at the time the resolution was done was that the accident data that is part of the report was for only 14 months. There was still approximately another year and a half of data that the Town was waiting for and would have been considered part of the report because the time period of three years since the all way stop would have been part of it.

Traffic Engineer Mike Asklar stated that the only accident data that is necessary to provide in this report is the three year history prior to the design. Because of the timing of the beginning of design and the installation of the all way stop having occurred in the fall of 2003 through winter into 2004, as the project was initiated and the report was being undertaken by the time they got to that part of the report they were not trying to cut any corners or trying to hide anything as far as only supplying 14 months of accident data. By the time they finalized the report at the end of 2006 because of the budgets cuts in central police services and the data that was available prior to 2004; the data collection is no longer being exchanged with their department or for people looking for the information. It now goes through Albany and it takes a minimum of 18 - 24 months. They felt it was prudent to not hold themselves to advancing the design of this project to get to a point of construction. In the 14 month period that they had data for on the all way stop proved to them that the all way stop is not a permanent corrective measure for intersection control. The County decided to put in the all way stop on the basis that this project was underway and it was an interim measure to a final intersection control. The all way stop will not stay an all way stop regardless of what three years of data prove following the time of the installation of the all way stop. Mr. Asklar stated that he is not sure why these three years of data is so important. Councilman Bylewski stated that as part of the public informational meeting, the additional accident data was what the resolution was mainly about. There were two items that were mentioned that were County deliverable that would happen before the report came out (a short meeting after the initial public meeting and three years worth of traffic data after the all way stop). It does not help the overall process if the design comes out without having the requested information made available.

Mr. Asklar stated that three years have elapsed since the all way stop was installed; the County has nothing to hide. The three year average vs. the fourteen month average shows that the accidents maybe are near the state wide accident average. The point remains the way this project was funded and identified to become a project is because of the traffic volumes that were recognized in the 2000 Town Comprehensive Traffic Study which shows that this intersection warrants a traffic signal. Once you identify a warrant of a traffic signal, an all way stop is not a full color signal so there is no keeping the all way stop. Three years can be provided as an addendum to the report, but what they want people to understand is how critical is it if for example after three years the accident rate has gone up over the three year period vs. the 14 months. If we wait until that data is in hand for this report and they shelve this design until that time, Mr. Asklar is not sure what would be gained.

As a gesture of proper controls for the volume at this intersection once the traffic warrants are met - there are minimal conditions that have to be met and they have been met. The reason why a roundabout was considered for this intersection was for two reasons. In the Town's Comprehensive Traffic Study, the Town had stated that they wanted to try to maintain rural character in Clarence as improvements to the highway system are made to deal with increasing volumes. Traffic signals are not the first thing you think of as a rural device. When the application was made for the project to be recognized to be funded, Nussbaumer & Clark was asked to include that as an alternative device. The State DOT is now making it pretty much a mandate on federally funded projects that a roundabout alternative be considered every time a warrant for a traffic signal is being proposed. That does not mean that they are trying to force a roundabout on the town. A lot of people do not have the experience of roundabouts and the ones being proposed in Hamburg are scaring everyone. A roundabout is meant to be an alternative to consider because they do have some benefits including reduced maintenance costs for the town. The Town pays for electricity and all associated maintenance costs for a traffic signal annually. As an engineer, Mike Asklar stated that there are pros and cons to both traffic devices.

The problem with this intersection is that the volume of traffic is there and it is not going away. The County is responding to a request by the Town of Clarence because of a comprehensive traffic study that provided data that shows that this intersection needs some further intersection control.

Bob Miller from Nussbaumer & Clark stated that there are eleven different warrants that they go through to determine whether a traffic signal should be installed. In 1999 – 2000, Nussbaumer & Clark did a Comprehensive Traffic Study. They looked at 30 different intersections and did 30 different traffic counts at that time and more intersection counts since then. They identified as priority four different intersections that were either town or county owned intersections. There were also three state intersections that were identified however; they were taken care of with the Main Street Project. Out of those four different intersections they identified through the traffic study as county or town roads, they prioritized those in terms of traffic volume. Greiner/Shimerville intersection had the highest volume. The next phase of the traffic study Nussbaumer & Clarke Inc. was asked to focus on that one high priority intersection. The town paid for the Justification Study, new traffic counts were done just on that. The Justification Report was submitted to the Town and to Erie County for funding under CMAQ (Congestion Mitigation Air Quality) Federal Aid Program. This was one of only a few intersections in WNY designated for this funding. The next step was the design phase.

The next priority intersection was Shimerville and Roll Road based on the traffic study that was done however that has not received funding.

Part of the initial work of getting this project funded was looking at different alternatives. Nine different alternatives were looked at including doing nothing, signalizing the intersection or implement a roundabout. The State DOT requires as part of their policy that if you are going to look at an intersection improvement that might warrant a signal, you also look at a roundabout.

Councilman Weiss stated that he would also like to see three years of data vs. fourteen months, traffic patterns change. He would rather see more data to see if there is an increase and what that increase is.

Mike Asklar stated that information is irrelevant because the traffic volume indicates that a signal is warranted. That intersection can not function equivalently as an all way stop because you have unbalanced traffic volume on Greiner and Shimerville Roads. The all way stop is intended as an interim measure. Mr. Asklar would receive a call once a week from the resident on the corner indicating there was another traffic accident and he did not know what to do. Maybe the road stripping is worn out but stripping is worn out on other county roads and there are no accidents. The funding is available for either a signal or a roundabout.

Mike Asklar stated that he received the application from the Town of Clarence asking that this intersection (Greiner/Shimerville Road) be considered for CMAQ money as part of the Federal Highway Administration Bill and the NYS Transportation Improvement Program. Nussbaumer & Clarke Inc. was hired to fill out the application and consider the alternative and to come up with an idea of cost. Mr. Asklar took that to the GBNRTC (Greater Buffalo-Niagara Regional Transportation Council) who is basically the bank for all the federal money coming through NYS DOT into this region. The GBNRTC said this project would qualify for funding, it meets the warrants for a traffic signal, it meets the warrants for some intersection improvement other than the 2-way stop. Coinciding with that, Mr. Asklar received numerous telephone calls regarding traffic accidents at that intersection so as an interim measure, working with Highway Superintendent Ted Donner and Ian McPherson (Traffic Safety liaison at that time) decided as an interim measure because they knew the project was funded and the necessary intersection control would be here in the future, they would install the all way stop. The all way stop did reduce the accidents however, because of the volume of traffic, that intersection still warrants a traffic signal.

Mr. Asklar stated that he does not know who decided for the Town of Clarence that they wanted the money to improve this intersection maybe some investor interest drove it he does not know but he received a request on Town of Clarence letterhead requesting a review of this intersection and he felt it was his duty to respond. In the fourteen months with the all way stop, the number of accidents has decreased however, it is still higher than the state wide accident average and that can not be ignored.

Bob Miller stated that they looked at the accident data fourteen months prior to the change in the intersection and they came up with 1.22 accidents per million vehicle miles. That is compared to a state average of .27. After the 4-way stop was implemented, the accident rate was calculated at 1.00 accidents per million vehicle mile compared to .22 which is still five times over the statewide average accident rate for similar type intersections. You are not going to see much of a change in the accident rate; it is still going to be more than the statewide average. One of the reasons that the NYS DOT is requiring the Town look at a roundabout is the increased safety over a signalized intersection. There are less conflict points and there is a 90% reduction in fatalities and injury accidents with a roundabout over a signalized intersection. Councilman Weiss asked how many fatalities have occurred since the 4-way stop was implemented. Mr. Miller stated that there have not been any fatalities. Councilman Casilio stated that there is a noticeable reduction in accidents since the 4-way stop signs were implemented; there has been a significant change in injury related transportation accidents.

Councilman Bylewski stated that the Town Board did recommend through the CMAQ Study that we pursue looking at the intersection with a roundabout alternative in conjunction with the overall traffic review. Part of our Master Plan had shown that this intersection is failing. The Town Board decided as an alternative to look at the roundabout in conjunction with a signalized intersection.

A power-point presentation was given showing both a signalized intersection and a roundabout. They looked at increases in growth and traffic at this intersection as much as 5% - 10% per year.

Councilman Casilio stated that when Clarence Jr. High went to a Middle School with the addition of the sixth grade, the traffic pattern on Greiner Road changed.

An audience member asked what percentage of homeowner's property would be taken up by a roundabout vs. a traffic signal. It was noted that that information would not be available until they got into the design phase of this project however, a roundabout may take up less property than a traffic signal. A traffic signal will require turning lanes to accommodate left hand turns.

Supervisor Hallock asked if the next step would be a public informational meeting. Mike Asklar stated that was always intended, it is their desire to move ahead in a cooperative fashion with the community and the Town Board.

Charles Sickler stated that there will be another public informational meeting to inform the public. They will share the information that they have gathered and what is recommended. Supervisor Hallock stated that the Board has not made a decision on what type of traffic device should be placed at this intersection; they are still being educated as well.

Mike Asklar stated that the County is not trying to push the roundabout on the Town of Clarence and he apologized for any misconceptions in the way they handled the process so far. It is their desire to move ahead in a cooperative fashion with the community and the Town Board. To be most effective for the next public information meeting, if the Board wanted to go on record saying they are not in support of a roundabout at this location then the County would take that into consideration when approaching the public at the next informational meeting. If the Town is not in support of a roundabout, then there would be no point in taking the roundabout alternative to the public. There would still be a public informational meeting about the project, they will present all the alternatives and get an understanding of what the public wants. Charles Sikler stated that if the Town does not want a roundabout, they are not forcing that alternative. A roundabout does have some benefits. The Town will have to bear the costs of a signalized intersection.

Supervisor Hallock asked that there be more publicity and plenty of notification ahead of time about the next informational meeting. Charles Sikler stated that he will coordinate dates, times and locations with the Supervisor's office.

Motion by Supervisor Hallock, seconded by Councilman Bylewski to enter into Executive Session pursuant to § 105(1) E, collective negotiations pursuant to Article 14 of the Civil Service Law (the Taylor Law); § 105(1) F matters leading to the appointment(s) of individual(s), matters leading to the discipline of a particular person, the financial history of a particular corporation, matters leading to the appointment of a corporation; and two matters regarding current litigation. Ranch View vs. Town of Clarence and Hamlet vs. Town of Clarence. Upon roll call - Ayes: All; Noes: None. Motion carried.

There being no further business, the Work Session adjourned at 12:00 PM.

Darcy A. Snyder
Deputy Town Clerk

Motion by Supervisor Hallock, seconded by Councilman Kolber to adjourn the Executive Session at 12:50 P.M. Upon roll call - Ayes: All; Noes: None; Motion carried. No action taken.